Tuesday, August 16, 2022

Google Workspace Editions

Google offers a cloud-based service where under a custom domain, you can get various services such as email and website. One of these is Google Drive. However, not all editions of Workspace offer shared drives. These are basically virtual drives where users of the organization can share files in a more centralized manner. They can always share a folder within their respective My Drive, but this manner of sharing is ad-hoc and can be messy if there are many people in the organization who need to share data with each other. Common shared drives that are owned by the organization and not by a particular account so they are more appropriate for this purpose.

https://workspace.google.com

If you want to get your feet wet with this Google service, most likely you will start with the Business Starter plan. Although it says the Business Starter plan cost $6/user account/month, by telling Google that this is for personal use and not to run a business, Google can let you have the Business Starter service for free.  (https://admin.google.com/ac/billing/legacytransition). However, to be able to get team drives, you must get one of these supported editions:

Business Standard $12/user/month
Business Plus $18/user/month

Essentials
https://apps.google.com/supportwidget/articlehome?hl=en&article_url=https%3A%2F%2Fsupport.google.com%2Fa%2Fanswer%2F7681288%3Fhl%3Den&product_context=7681288&product_name=UnuFlow&trigger_context=a
Essentials editions are designed to provide seamless integration with your existing email solution. Use these tables to see exactly which features are included with the following editions: 
Essentials Starter—Collaboration and video conferencing at no cost for teams of up to 25 users.
Essentials—Collaboration and video conferencing, additional security features, pooled storage, and policy controls. Essentials edition is no longer available for new customers.
Enterprise Essentials—Collaboration and video conferencing with more participants and advanced features, more pooled storage, and enterprise-grade security and management.
More info
https://support.google.com/a/users/answer/7681288?fl=1

Enterprise
Education Fundamentals
Education Standard Teaching and Learning Upgrade
Education Plus
Nonprofits
G Suite Business (will be deprecated soon)


More info on the Business Starter plan

There is an oddball edition called Google Workspace Individual that is $9.99 a month. It's strange that it costs more than the Business Starter plan that costs $6/month/account.

Google Drive for Desktop

Visit the Google Workspace Learning Center

Tuesday, August 2, 2022

Recommended Brother and HP Printers for ChromeOS Computers

These computers come in a variety of names, but they all fall into 3 categories based on their hardware configurations.

  • Chromebox
  • Chromebase
  • Chromebook
Chromeboxes are desktops. As such, they need externally attached monitors, keyboards, and mice.

Chromebases are desktops that have the monitor built-in. They need external keyboards and mice.

Chromebooks are laptops. You can still use an external monitor if you need a bigger screen and external keyboard and mouse if you want to close the lid of the laptop during use.

Regardless of what forms these computers come in, they all run the ChromeOS system, created and maintained by Google. Therefore, printer compatibility is the responsibility of Google and the makers of the ChromeOS computers to include the driver software to make use of these printers.

For Brother printers, here is the compatibility list. Warning, while this list is populated with more models, some of the printers do not support Google Native Printing. That means these printers may work with ChromeOS if you are lucky. This applies to not just Brother printers but printers from other brands. If you want maximum compatibility with ChromeOS, you need to get a printer that supports Google ChromeOS Native Printing.

https://support.brother.com/g/b/oscontents.aspx?c=us&lang=en&ossid=2#Prod_7

Here is a list of printers that do support Google Native Printing.

https://help.brother-usa.com/app/answers/detail/a_id/171523/track/AvPOYAqBDv8S~YdgGhIe~yL34E8q8i75Mv_q~zj~PP9j

The least expensive Brother laser on this new list at this writing is the HL-L2325DW as seen on the Brother website. This printer can do duplex printing. It is on sale at Brother website for $109. This is unusually cheaper for its capabilities so when you go to its product page, the price may go up. 

https://www.brother-usa.com/products/hll2325dw 

Youtube has a video on how to set up this HLL2325DW.

https://www.youtube.com/watch?v=wBpFwwxXaHc

If you just want a basic inexpensive monochrome laser printer for the home or home office that supports ChromeOS, particularly one that supports Google Native Printing, this HL-L2325DW is the best one. Incidentally, it makes no sense to buy a color inkjet printer if most of your printing is black and white. Using a laser printer will save you money in the long run because a toner can produce more pages. The HL-L2325DW has a USB connector to hook it up to a ChromeOS computer. It has wireless network connectivity, but if you can hook it up with the USB, do so. 

Brother also has the HL-L2350DW which is $50 more. It prints 32ppm as opposed to the HL-L2325DW printing at 26ppm. I am not sure that justifies the extra cost. The HL-L2350DW also supports Google Native Printing. The HL-L2350DW is recommended by the WireCutter website.

https://www.brother-usa.com/products/hll2350dw

https://www.nytimes.com/wirecutter/reviews/best-laser-printer/#best-budget-laser-printer-brother-hl-l2350dw

As far as I know, all Brother printers have a USB connection, but if you want one that can do duplex and has both wired and wireless network connectivity, then the best one is the HL-L2379DW. It was just released by Brother so you can expect a longer support from the company in terms of firmware updates and toner replacements. It might be hard to find until Brother rams up production. It looks like this HL-L2379DW model replaces the HL-L2370DW. The HL-L2370DW has a wired network port and supports Google Native Printing, a claim explicitly listed on the BestBuy website selling it. So if you can't wait for the HL-L2379DW to be available, you should get the HL-L2370DW.

https://www.bestbuy.com/site/brother-hl-l2370dw-wireless-black-and-white-laser-printer-gray/6130042.p?skuId=6130042

You can find a list of Brother printers sellers here:

https://www.brother-usa.com/dealer-locator?ProductSku=HLL2379DW

Below is a playlist of HL-L2379DW on Youtube. 

https://www.youtube.com/watch?v=O6PSWzC8um4&list=PLSBF478LqZsDRwg52OOUi6Xf4gD5z1z4-

Most printers in the HL family have the dimension of 14" x 14" x 7".  It's not the most compact monochrome laser out there, but it's not too big either. Some of the HL printers have scanner built-in which makes its size bigger. One of these is the HL-L2390DW which has a dimension of 16.1" x 15.7" x 10.7". The HL-L2395DW variant has wired network.

By the way, if you want scanning on a ChromeOS computer, this function is poorly supported by ChromeOS. In fact, the Brother website explicitly says that scanning is not supported in ChromeOS. If you scan often, but use a ChromeOS computer as your main computer, it's best to get a printer/scanner combo computer that can do scan to email. These printers can scan and directly send the resultant scan file to any email addresses, bypassing a computer altogether. Alternatively, you can get a cheap Mac or Windows PC computer to use for scanning. It's overkill, but at least it's more reliable than trying to scan from a ChromeOS computer.

If you want scan to email function, the HL-L2395DW has this feature and a larger color screen to accommodate this. While this article focuses on the HL family of printers that are compatible with ChromeOS, Brother also offers printers meant for high printing volumes found at offices. These printers have scanners that can do both glass and feeders. Feeders are for scanning multiple sheets at the same time. These are the MFC or DCP lines of printers. 

DCP - Digital Copier Printer

MFC - Multi-Function Center

HL - Home Laser for low-volume printing.

L stands for Laser.

C- color

D - duplex

N- wired network (not consistently used)

W - wireless

For scanning, newer ChromeOS versions have a native camera app, implying that scanning is possible when the computer is connected to a dedicated scanner or a MF printer. I have not tested out this feature, but will update this post as soon as I can verify this exciting capability.  

HP has its own compatibility list for Linux and ChromeOS

https://developers.hp.com/hp-linux-imaging-and-printing/supported_devices/index

HP also has a plug-in for the Chrome browser

https://chrome.google.com/webstore/detail/hp-print-for-chrome/bnlhehcgpmfpfceghjccbpmbnfpaedgj

More info: https://support.hp.com/in-en/document/ish_2506940-1986942-16